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Birth Certificate
The official record of a person's birth, issued under the Registration of Births and Deaths Act, 1969. For births on or after 1 October 2023, the digital birth certificate works as a single proof of date and place of birth for school admission, driving licence, passport, Aadhaar, voter list and government jobs.
Official fees
| Service | Fee |
|---|---|
| Registration within 21 days, with first certificate | Free |
| Late fee, 21 to 30 days (model rules) | ₹20 |
| Late fee, 30 days to 1 year (model rules) | ₹50 |
| Late fee, after 1 year (model rules) | ₹100 |
| Search fee per year searched (model rules) | ₹20 |
| Extra certificate copy (model rules) | ₹50 |
Checked 27 Sep 2026
Documents to keep ready
Tick what you already have. The shared list shows each one as ready or pending.
How to apply
- For hospital births, the hospital reports the birth to the Registrar; confirm the details before discharge
- For home births, the head of the family reports it to the local Registrar within 21 days
- Or register on the CRS portal or your city portal and fill the birth report form
- Pay late fee if the 21 day limit has passed
- Get Registrar or Magistrate approval for delayed cases
- Download the digital certificate or collect it from the Registrar's office
By state
This fee is set by each state, so it differs. Each row shows whether we matched it to the official government site.
| State | Fee | Time | Where to apply |
|---|---|---|---|
| Delhi | ₹5 per extra copy (first copy free), search ₹2 per yearChecked on official site Source | About 7 days | mcdonline.nic.inMCD late fee ₹2 (21 to 30 days), ₹5 (to 1 year), ₹10 (after 1 year, SDM order). Delhi 2024 amendment rules not yet reflected on MCD portal. NDMC areas use NDMC's own portal and rates |
| Maharashtra | ₹20 per copy (was ₹10)To confirm Source | About 7 days | portal.mcgm.gov.in (Mumbai)Copy fee raised from ₹10 to ₹20 by the 31 Jul 2026 amendment rules; late, search and correction fees were also raised but exact figures are not yet published online (model rules: late ₹20, ₹50, ₹100; search ₹20 per year). Over 1 year needs SDM approval, over 2 years a court order |
| West Bengal | ₹50 per copy, search ₹20 per yearTo confirm Source | About 7 days | kmcgov.in (Kolkata)Late fee ₹20 (21 to 30 days), ₹50 (to 1 year), ₹100 (1 to 2 years), ₹100 after 2 years with Judicial Magistrate order. Rules of 8 Jul 2026 (HFW/50099), same in Kolkata (KMC) |
| Tamil Nadu | ₹200 per extra copy (first copy free), search ₹100 per yearChecked on official site Source | About 7 days | crstn.orgLate fee ₹100 (21 to 30 days), ₹200 (to 1 year), ₹500 (after 1 year). Events from 2018 downloadable free on CRS. Chennai on chennaicorporation.gov.in |
| Karnataka | ₹5 per copy, search ₹2 per year (1999 rules)Checked on official site Source | About 7 days | ejanma.karnataka.gov.inLate fee ₹2 (21 to 30 days), ₹5 (to 1 year), ₹10 (after 1 year); non-availability ₹2. No revised Karnataka fee rules found; these 1999 rates are still charged. Bengaluru (BBMP) follows same rules |
| Telangana | ₹45 per certificate at MeeSeva (GHMC)Checked on official site Source | Same day at MeeSeva for registered births | bnd.ghmc.gov.in / MeeSevaLate fee ₹2 (21 to 30 days), ₹5 (to 1 year), ₹10 (after 1 year) and search ₹2 per year under 1999 rules. Hyderabad rate shown |
| Gujarat | ₹50 per copy, search ₹20 per yearTo confirm Source | About 7 days | eolakh.gujarat.gov.inLate fee ₹20 (21 to 30 days), ₹50 (to 1 year), ₹100 (after 1 year) under the amendment rules of 27 Feb 2025. Same in Ahmedabad (AMC) |
Good to know
- Check spelling of names and date of birth before the hospital submits the report; corrections later take time
- Add the child's name within 1 year for free; later it needs a late fee (allowed up to 15 years)
- From 1 October 2026, registering a birth more than 2 years old needs a Judicial Magistrate First Class order
- Use only .gov.in or .nic.in portals; avoid agents selling fake or backdated certificates
Common questions
How can I download my birth certificate online?
If the birth was registered after the CRS system started, download it from dc.crsorgi.gov.in or your city portal using the registration number or mobile number linked to it.
What if the birth was never registered?
Apply for delayed registration with the local Registrar. Up to 1 year needs Registrar approval and a late fee; beyond that a Magistrate order is needed.
Is a birth certificate without the child's name valid?
It is a valid record, but most offices need the name. Add the name through the Registrar, free within 1 year.
Sources: dc.crsorgi.gov.in prsindia.org (secondary) mcdonline.nic.in tnhealth.tn.gov.in chennaicorporation.gov.in
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